Privacy Notice

Updated: February 29, 2024

California Notice at Collection: If you are a California resident, see the Information for California Residents section below for important information about your rights under California law.

This “Privacy Notice” describes the privacy practices of Out Task Inc. and our subsidiaries and affiliates (collectively, “Out Task”, “we”, “us”, or “our”) in connection with the https://www.outtask.ai/ website, and any other website that we own or control and which posts or links to this Privacy Notice (collectively, the “Service”), in connection with our marketing activities, social media pages, our live events, and as otherwise described in this Privacy Notice. In addition, this Privacy Notice describes your rights and choices with respect to the personal information we collect.

We provide important information for individuals located in the European Economic Area, Switzerland, and the United Kingdom (collectively, “Europe”) in the Notice to European Users.

Our websites, products and services are designed for enterprise customers and their representatives.  We do not offer products or services for use by individuals for their personal, family or household purposes.  Accordingly, we treat all personal information we collect as pertaining to individuals in their capacities as representatives of the relevant enterprise and not their individual capacities. Note, however, that our business customers may transmit personal information to us as part of the services we provide through our security and compliance automation platform.This Privacy Notice does not apply to such personal information that we process on behalf of our business customers. Our use of this personal information is restricted by our agreements with those business customers.If you have concerns regarding personal information that we process on behalf of a business, please review their privacy policy and direct your concerns to that business, or review their privacy policy.

Table of Contents

• Personal Information We Collect

• How We Use Your Personal Information

• How We Share Your Personal Information

• Your Choices

• Other Sites and Services

• Security Practices

• International Data Transfers

• Children

• Changes to this Privacy Notice

• Information for California Residents

• Notice to European Users

• How to Contact U

 Personal Information We Collect

Information you provide to us. Personal information you may provide to us through the Service or otherwise includes:

• Business and personal contact information, such as your first and last name, email and mailing addresses, phone number, professional title and company name.

• Profile information, such as your username and password that you may set to establish an online account with us.

• Registration information, such as information that may be related to a service or an event you register for.

• Feedback or correspondence, such as information you provide when you contact us with questions, feedback, or otherwise correspond with us online.

• Precise geolocation information, such as when you authorize us to access your location.

• Transaction information, such as information about payments to and from you and other details of products or services you have purchased from us.

• Usage information, such as any content you upload to the Service or otherwise submit to us, including information you provide when you use any interactive features of the Service.

• Marketing information, such as your preferences for receiving communications about our activities, events, and publications, and any information you provide when you engage with our communications.

• Additional Limits on Use of Your Google User Data, Out Task's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

• Other information that we may collect which is not specifically listed here, but which we will use in accordance with this Privacy Notice or as otherwise disclosed at the time of collection.

Information we obtain from other third parties. We may receive personal information about you from third-party sources, such as our business customers, marketing partners, publicly-available sources and data providers. Our use of any information obtained from our business customers is restricted by our agreements with those business partners. 

Automatic data collection. We, our service providers, and our business partners may automatically log information about you, your computer or mobile device, and your interaction over time with the Service, our communications and other online services, such as:

• Device data,such as your computer or mobile device’s operating system type and version, manufacturer and model, browser type, screen resolution, RAM and disk size, CPU usage, device type (e.g., phone, tablet), IP address, unique identifiers (including identifiers used for advertising purposes), language settings, mobile device carrier, radio/network information (e.g., Wi-Fi, LTE, 3G), and general location information such as city, state or geographic area.

• Online activity data, such as pages or screens you viewed, how long you spent on a page or screen, the website you visited before browsing to the Service, navigation paths between pages or screens, information about your activity on a page or screen, access times and duration of access, and whether you have opened our emails or clicked links within them.

• Precise geolocation data when you authorize the Service to access your device’s location.

• Communication interaction data such as your interactions with our email, text or other communications (e.g., whether you open and/or forward emails) – we may do this through use of pixel tags (which are also known as clear GIFs), which may be embedded invisibly in our emails. 

Cookies and other technologies. Some of the automatic collection described above is facilitated by cookies and other technologies.  For more information, see our Cookie Notice.  We will also store a record of your preferences for use of these technologies in connection with the Service.

Referrals
Users of the Service may have the opportunity to refer contacts to us. If you are an existing user, you may only submit a referral if you have permission to provide the referral’s contact information to us so that we may contact them.

How We Use Your Personal Information

We may use your personal information for the following purposes and as otherwise described in this Privacy Notice or at the time of collection:
To operate the Service. We may use your personal information to:

• provide, operate and improve the Service;

• provide information about our products and services;

• establish and maintain your user profile on the Service;

• communicate with you about the Service, including by sending you announcements, updates, security alerts, and support and administrative messages;

• communicate with you about events or contests in which you participate;

• understand your needs and interests, and personalize your experience with the Service and our communications;

• provide support and maintenance for the Service; and

• respond to your requests, questions and feedback

For research and development. We may use your personal information for research and development purposes, including to analyze use of the Service, improve the Service and develop new products and services, including by studying user demographics and use of the Service.
Marketing and advertising. We, our service providers and our third-party advertising partners may collect and use your personal information for marketing and advertising purposes:

• Direct marketing. We may send you Out Task-related direct marketing communications as permitted by law, including by email and mail. You may opt-out of our marketing communications as described in the Opt-out of marketing communications section below.

• Interest-based advertising. We may engage third-party advertising companies and social media companies to display ads on our Service and other online services. These companies may use cookies and similar technologies to collect information about your interaction (including the data described in the “Automatic Data Collection” section above) over time across the Service, our communications and other online services, and use that information to serve online ads that they think will interest you. This is called interest-based advertising. We may also share information about our users with these companies to facilitate interest-based advertising to those or similar users on other online platforms. You can learn more about your choices for limiting interest-based advertising in the Advertising choices section below.

To comply with law. We use your personal information as we believe necessary or appropriate to comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas, investigations or requests from government authorities.
For compliance, fraud prevention, and safety. We may use your personal information and disclose it to law enforcement, government authorities, and private parties as we believe necessary or appropriate to: (a) protect our, your or others’ rights, privacy, safety or property (including by making and defending legal claims); (b) audit our internal processes for compliance with legal and contractual requirements or our internal policies; (c) enforce the terms and conditions that govern the Service; and (d) protect, identify, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity, including cyberattacks and identity theft.
With your consent. In some cases we may specifically ask for your consent to collect, use or share your personal information, such as when required by law.
To create anonymous, aggregated or de-identified data. We may create anonymous, aggregated or de-identified data from your personal information and other individuals whose personal information we collect. We make personal information into anonymous, aggregated or de-identified data by removing information that makes the data personally identifiable to you. We may use this anonymous, aggregated or de-identified data and share it with third parties for our lawful business purposes, including to analyze and improve the Service and promote our business.  We will not attempt to reidentify any such data, except as permitted by law.

How We Share Your Personal Information

We may share your personal information with the following third parties and as otherwise described in this Privacy Notice, in other applicable notices, or at the time of collection:
Affiliates. We may share your personal information with our corporate parent, subsidiaries, and affiliates, for purposes consistent with this Privacy Notice.
Service providers. We may share your personal information with third party companies and individuals that provide services on our behalf or help us operate the Service (such as customer support, hosting, analytics, email delivery, marketing, and database management services). For your reference, a list of our sub processors and nature of processing can be found at https://www.outtask.ai/sub-processors.
Advertising partners. Third-party advertising companies for the interest-based advertising purposes described above.
Partners. We may sometimes share your personal information with partners or enable partners to collect information directly via our Service.
Professional advisors. We may disclose your personal information to professional advisors, such as lawyers, bankers, auditors and insurers, where necessary in the course of the professional services that they render to us.
For compliance, fraud prevention and safety. We may share your personal information for the compliance, fraud prevention and safety purposes described above.
Business transfers. We may disclose personal information in the context of actual or prospective business transactions (e.g., investments in Out Task, financing of Out Task, public stock offerings, or the sale, transfer or merger of all or part of our business, assets or shares), for example, we may need to share certain personal information with prospective counterparties and their advisers. We may also disclose some or all of your personal information to an acquirer, successor or assignee of Out Task as part of any business transaction (or potential business transaction) such as a corporate divestiture, merger, consolidation, acquisition, reorganization, sale of assets, or similar transaction, and/or in the event of bankruptcy, dissolution, or receivership in which personal information is transferred to one or more third parties as one of our business assets.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.' 

Your Choices

In this section, we describe the rights and choices available to all users. Users located in Europe can find additional information about their rights below in the section entitled Notice to European Users, and California residents can find additional information about their rights in the section entitled Information for California Residents.
Access or Update Your Information.If you have registered for an account with us, you may review and update certain personal information in your account profile by logging into the account.
Opt out of marketing communications.You may opt out of marketing-related emails by following the opt-out or unsubscribe instructions at the bottom of the email, or by contacting us atcompliance@outtask.ai. You may continue to receive service-related and other non-marketing emails.
Cookies.Most browser settings let you delete and reject cookies placed by websites. Many browsers accept cookies by default until you change your settings. If you do not accept cookies, you may not be able to use all functionality of the Service and it may not work properly. For more information about cookies, including how to see what cookies have been set on your browser and how to manage and delete them, visit https://www.allaboutcookies.org. We use Google Analytics to help us understand user activity on the Service. You can learn more about Google Analytics cookies at https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage and about how Google protects your data at https://policies.google.com/privacy. You can prevent the use of Google Analytics relating to your use of the Service by downloading and installing a browser plugin available at https://tools.google.com/dlpage/gaoptout.
Blocking images/clear gifs.Most browsers and devices allow you to configure your device to prevent images from loading. To do this, follow the instructions in your particular browser or device settings.

• Advertising choices. You can limit use of your information for interest-based advertising by:

• Browser settings. Blocking third party cookies in your browser settings.

• Privacy browsers/plug-ins. By using privacy browsers or ad-blocking browser plug-ins that let you block tracking technologies.

• Platform settings. Google offers opt-out features that let you opt-out of use of your information for interest-based advertising:

  • Google: https://adssettings.google.com

• Ad industry tools.Opting out of interest-based ads from companies participating in the following industry opt-out programs:

  • Network Advertising Initiative: https://optout.networkadvertising.org

  • Digital Advertising Alliance: https://optout.aboutads.info

  • AppChoices mobile app, available at https://www.youradchoices.com/appchoices, which will allow you to opt-out of interest-based ads in mobile apps served by participating members of the Digital Advertising Alliance.

  
  You will need to apply these opt-out settings on each device from which you wish to opt-out.
  Do Not Track. Some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit. We currently do not respond to “Do Not Track” signals. To find out more about “Do Not Track,” please visit https://www.allaboutdnt.com.
  Declining to provide information. We need to collect personal information to provide certain services. If you do not provide the information we identify as required or mandatory, we may not be able to provide those services.

Other Sites and Services

The Service may contain links to other websites, and other online services operated by third parties. These links are not an endorsement of, or representation that we are affiliated with, any third party. In addition, our content may be included on web pages or online services that are not associated with us. We do not control third party websites, or online services, and we are not responsible for their actions. Other websites and services follow different rules regarding the collection, use and sharing of your personal information. We encourage you to read the privacy policies of the other websites and online services you use

Retention

We generally retain personal information to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements, to establish or defend legal claims, or for fraud prevention purposes. To determine the appropriate retention period for personal information, we may consider factors such as the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.   
When we no longer require the personal information we have collected about you, we may either delete it, anonymize it, or isolate it from further processing.

Security Practices

The security of your personal information is important to us. We employ organizational, technical and physical safeguards designed to protect the personal information we collect. However, security risk is inherent in all internet and information technologies and we cannot guarantee the security of your personal information. Email, in particular, is an insecure way to transmit personal information. Please take special care regarding what information you send to us via email.

Children

The Service is not directed to, and we do not knowingly collect personal information from, anyone under the age of 18. If we learn that anyone under the age of 18 has unlawfully provided Personal Data,Out Task will delete such information from our files as soon as reasonably practicable. 

Changes to this Privacy Notice

We reserve the right to modify this Privacy Notice at any time. If we make material changes to this Privacy Notice, we will notify you by updating the date of this Privacy Notice and posting it on the Service. We may, and if required by law, will also provide notification of changes in another way that we believe is reasonably likely to reach you, such as via e-mail (if you have an account where we have your contact information) or another manner through the Service. Any modifications to this Privacy Notice will be effective upon our posting the new terms and/or upon implementation of the new changes on the Service (or as otherwise indicated at the time of posting). In all cases, your continued use of the Service after the posting of any modified Privacy Notice indicates your acceptance of the terms of the modified Privacy Notice

Information for California Residents

Scope.This section applies only to California residents. It describes how we collect, use, and share Personal Information of California residents online and offline in our capacity as a “business” under the California Consumer Privacy Act of 2018 (“CCPA”) and the California Privacy Rights Act of 2020 (“CPRA”) and their rights with respect to that Personal Information. For purposes of this section, “Personal Information” has the meaning given in the CCPA but does not include information exempted from the scope of the CCPA. In some cases we may provide a different privacy notice to certain categories of California residents, such as job applicants, in which case that notice will apply instead of this section.
Your California privacy rights.As a California resident, you have the rights listed below under the CCPA and CPRA. However, these rights are not absolute, and in certain cases we may decline your request as permitted by law.

• Information. You can request the following information about how we have collected and used your Personal Information during the past 12 months:

  • The categories of Personal Information that we have collected;

  • The categories of sources from which we collected Personal Information;

  • The business or commercial purpose for collecting, selling and/or sharing Personal Information;

  • The categories of third parties with whom we disclose Personal Information;

  • The categories of Personal Information that we sold, disclosed, or shared for a business purpose; and

  • The categories of third parties to whom the Personal Information was sold, shared or disclosed for a business purpose.

• Access. You can request a copy of the Personal Information that we have collected about you during the past 12 months.

• Deletion. You can ask us to delete the Personal Information that we have collected from you.

• Correction. You can ask us to correct inaccurate Personal Information that we have collected about you.

• Opt-out. You can request to opt-out of disclosures of your Personal Information that constitute “selling” or “sharing” of your Personal Information as defined in the CCPA.

• Nondiscrimination. You are entitled to exercise the rights described above free from discrimination as prohibited by the CCPA.

Exercising your right to information, access, correction and deletion. You may submit requests to exercise these rights in the below section, "How to Contact Us."

Notice of right to opt-out of the “selling” or “sharing” of your Personal Information. Like many companies, we use services that help deliver interest-based ads to you as described in the Marketing and Advertising section above. Our use of some of these services may be classified under California law as a “selling” or “sharing” your Personal Information (including your business and personal contact information, device data, and online activity data described above in “Personal information we collect” section above) with the advertising partners that provide the services. You can submit requests to opt-out of this “selling” or “sharing” in the Exercising your rights section above.  We have no actual knowledge that we have sold or shared the Personal Information of any California residents under the age of 18.  We cannot process your request if you do not provide us with sufficient detail to allow us to understand and respond to it.

Verification of identity; authorized agents.  We will need to verify your identity to process your information, access, correction and deletion requests and reserve the right to confirm your California residency. To verify your identity, we may require authentication into an online account with us (if you have one), information that we match against information we maintain about you, government identification, a declaration under penalty of perjury or other information, where permitted by law. Your authorized agent may make a request on your behalf upon our verification of the agent’s identity and our receipt of a copy of a valid power of attorney given to your authorized agent pursuant to California Probate Code Sections 4000-4465. If you have not provided your agent with such a power of attorney, you must provide your agent with written and signed permission to exercise your CCPA rights on your behalf, provide the information we request to verify your identity, and provide us with written confirmation that you have given the authorized agent permission to submit the request. 

Personal information that we collect, use and disclose. The chart below summarizes the Personal Information we collect by reference to the categories of Personal Information specified in the CCPA and CPRA, and describes our practices currently and during the 12 months preceding the effective date of this Privacy Notice. Information you voluntarily provide to us, such as in free-form web forms, may contain other categories of personal information not described below.

Sensitive personal information. We do not use or disclose sensitive personal information for purposes that California residents have a right to limit under the CCPA and CPRA.

Cross-Border Data Transfers
If we transfer your personal information from Europe to another country that is not deemed by the European Commission and/or UK Government, as applicable, to provide an adequate level of protection to personal information, that transfer will be performed subject to appropriate safeguards and otherwise in accordance with applicable European data protection legislation. For example, we may use specific appropriate safeguards, which are designed to give personal information effectively the same protection it has in Europe – such as standard-form contracts approved by relevant authorities for this purpose. Please contact us for further information about any such transfers or the specific safeguards applied.

Notice to European Users

The information provided in this Notice applies only to individuals in the European Economic Area, Switzerland, and the United Kingdom (collectively, “Europe”).

Data Privacy Framework Notice 
Out Task complies with (i) the EU-U.S. Data Privacy Framework (EU-U.S. DPF), (ii) the UK Extension to the EU-U.S. DPF (UK Extension), and (iii) the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) Principles (collectively, the “Data Privacy Framework Principles”**) as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal data transferred from the European Economic Area (EEA), United Kingdom (UK) and Switzerland, as applicable, to the United States (U.S.). We are committed to subjecting all personal data received from the EEA, UK and Switzerland, respectively, in reliance on each Data Privacy Framework Principles. Out Task has certified to the Department of Commerce that it adheres to the Data Privacy FrameworkPrivacy Shield Principles with regard to the processing of personal data received from the EEA, UK and Switzerland in reliance on the Data Privacy Framework. If there is any conflicts between the terms in this Privacy Policy and the Data Privacy FrameworkPrivacy Shield Principles, the Data Privacy FrameworkPrivacy Shield Principles shall govern. To learn more about the Data Privacy FrameworkPrivacy Shield program, please visit, https://www.dataprivacyframework.gov/s/https://www.privacyshield.gov.

Out Task is responsible for any subsequent transfers to a third party acting as an agency on its behalf. Out Task complies with the Data Privacy Framework  Principles for all onward transfers of personal data from the EEA, UK and Switzerland to the U.S., including the onward transfer liability provisions. See ‘Onward transfers’ below for further information. 

The categories of personal data Out Task may receive, as well as the purposes for which Out Task collects and uses the personal data, are set out in other sections of this Privacy Policy, including in ‘Personal Information We Collect’ and ‘How We Use Your Personal Information’. 

If you have any inquiries or complaints regarding the handling of your personal information under Data Privacy Framework, our contact details are provided in the “Contact Us” section. For any unresolved privacy concerns, please contact our U.S. based third party dispute resolution provider (free of charge) at https://www.jamsadr.com/DPF-Dispute-Resolution. You may have the option to select binding arbitration under the Data Privacy FrameworkPanel for the resolution of your complaint when other dispute resolution procedures have been exhausted. Out Task is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission (FTC) and other U.S. statutory bodies that may be recognized for purposes of these frameworks by the EEA, UK or Switzerland.  In certain circumstances, we may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

**We will not rely on the Swiss-U.S. Data Privacy Framework until it enters into force, but we will adhere to its required commitments in anticipation of it doing so.

Onward Transfer. In the context of onward transfer, Out Task is responsible for the processing of personal data it has received under the Data Privacy Framework and subsequently transfers to a third party acting as an agent on our behalf. Out Task shall remain liable under the Data Privacy FrameworkPrinciples if our agent processes your Personal Data in a manner inconsistent with the Data Privacy Framework Principles, unless Out Task proves that it is not responsible for the event giving rise to the damage. The types of third parties with whom Out Task may share your personal data are set out in the section of this Privacy Policy entitled ‘How We Share Your Personal Information’. 

Personal information. References to “personal information” in this Privacy Notice are equivalent to “personal information” governed by European data protection legislation.

Controller. Out Task is the controller of your personal information covered by this Privacy Notice for purposes of European data protection legislation.

Our GDPR representatives.We have appointed the following representatives in Europe as required by European data protection legislation – you can also contact them directly should you wish:

Legal bases for processing. We use your personal data for the purposes listed below. In respect of each of the purposes for which we use your personal data, European data protection legislation requires us to ensure that we have a “legal basis” for that use. We rely on the following legal bases:

• Where we need to perform a contract, we are about to enter into or have entered into with you (“Contractual Necessity”).

• Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests (“Legitimate Interests”).

• Where we have your specific consent to carry out the processing for the purpose in question (“Consent”). 

• Where we need to comply with a legal or regulatory obligation (“Compliance with Law”).

Use for new purposes. We may use your personal information for reasons not described in this Privacy Notice where permitted by law and the reason is compatible with the purpose for which we collected it. If we need to use your personal information for an unrelated purpose, we will notify you and explain the applicable legal basis.

Sensitive personal information. We ask that you not provide us with any sensitive personal information (e.g., information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background or trade union membership) on or through the Service, or otherwise to us. If you provide us with any sensitive personal information to us when you use the Service, you must consent to our processing and use of such sensitive personal information in accordance with this Privacy Notice. If you do not consent to our processing and use of such sensitive personal information, you must not submit such sensitive personal information through our Service.
Your rights
European data protection legislation give you certain rights regarding your personal information. If you are located within Europe, you may ask us to take the following actions in relation to your personal information that we hold:

• Access. Provide you with information about our processing of your personal information and give you access to your personal information.

• Correct. Update or correct inaccuracies in your personal information.

• Delete. Delete your personal information.

• Transfer. Transfer a machine-readable copy of your personal information to you or a third party of your choice.

• Restrict. Restrict the processing of your personal information.

• Object. Object to our reliance on our legitimate interests as the basis of our processing of your personal information that impacts your rights.

• Withdraw Consent. When we use your personal information based on your consent, you have the right to withdraw that consent at any time.  

Exercising These Rights.You may submit these requests by email to compliance@outtask.ai or our postal address provided above. We may request specific information from you to help us confirm your identity and process your request. Whether or not we are required to fulfill any request you make will depend on a number of factors (e.g., why and how we are processing your personal information), if we reject any request you may make (whether in whole or in part) we will let you know our grounds for doing so at the time, subject to any legal restrictions.  

Your Right to Lodge a Complaint with your Supervisory Authority. In addition to your rights outlined above, if you are not satisfied with our response to a request you make, or how we process your personal information, you can make a complaint to the data protection regulator in your habitual place of residence. 

• For users in the European Economic Area – the contact information for the data protection regulator in your place of residence can be found here: https://edpb.europa.eu/about-edpb/board/members_en 

• For users in the UK – the contact information for the UK data protection regulator is below:

  • The Information Commissioner’s Office

  • Water Lane, Wycliffe House

  • Wilmslow - Cheshire SK9 5AF

  • Tel. +44 303 123 1113

  • Website: https://ico.org.uk/make-a-complaint/  

• For users in Switzerland – the contact information the Swiss data protection regulator can be found here: https://www.edoeb.admin.ch/edoeb/en/home/the-fdpic/contact.html 

How to Contact Us
If you would like to exercise your rights under this Notice, please submit your request via this Web Form.
Please direct any questions or comments about this Notice or privacy practices to compliance@outtask.ai 

You may also write to us via postal mail at:
548 Market St, Suite 17838 San Francisco, CA 94104